Pare Down Your Medical Records and Save Money

Pare Down Your Medical Records and Save Money

By Josh Habegger


Are You Spending Too Much for Medical Records?

Provider fees can pile up and damage a firms cash flow, so it is important that attorneys look for ways to get the information that they need and keep expenses to a minimum.  We all want our medical records as soon as possible, but it is important that you, or your medical record vendor, verify every invoice before paying the provider or copy service.  It is a daily occurrence that we find our clients are being overcharged for their records, and we have to fight to make sure they do not pay more than they should.  Besides double and triple checking your invoices, consider only ordering certain sections of a medical record, or as we refer to them “sub-types”.  Instead of ordering a full medical record, that could be several hundred pages, order a few sub-types and reduce the number of pages by up to 80%.  If a state statute allows the provider to charge upwards of $1.00/page, you will realize substantial saving over a short period of time.

A Few Tips to Keep Provider Fees in Check

As I mentioned above, always check to make sure you are never over charged for your medical records.  This practice should be implemented as a standard in your ordering process.  Some firms have the ordering process down to a science and know exactly what to look for and which sub-types to order.  We give our clients an easy way to order sub-types and all it takes is a few clicks.  The sub-types most often ordered are: Abstract of Medical Records, Doctor’s Records, Operative Reports, Admission/Face Sheet, Chart Stickers, & Radiology/Diagnostic Reports.  This practice will allow you to quickly locate exactly what you are looking for and save your firm a substantial amount of money.

Quick tip-  Many cases will require the full medical record, but always order sub-types for pre-intake.

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